Location
Harefield Church
Burgoyne Hatch
Momples Road
Harlow
Essex CM20 3EH
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© 2003-2024 Harefield Church. All rights reserved. | Registered charity in England and Wales – Charity no. 1149323
Harefield Church uses personal data about living individuals for the purpose of general church administration and communication.
Harefield Church recognises the importance of the correct and lawful treatment of personal data. All personal data, whether it is held on paper, on computer or other media, will be subject to the appropriate legal safeguards as specified in the General Data Protection Regulation 2017
Harefield Church fully endorses and adheres to the eight principles of the GDPR. These principles specify the legal conditions that must be satisfied in relation to obtaining, handling, processing, transportation and storage of personal data. Employees and any others who obtain, handle, process, transport and store personal data for Harefield Church must adhere to these principles.
Our Data Protection Public Register reference is ZA598543.
Personal data relates to a living individual (the “Data Subject”) who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Harefield Church is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
The principles require that personal data shall:
Harefield Church complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
Information is stored upon various servers and databases –
Employees and other subjects of personal data held by Harefield Church have the right to access any personal data that is being held in certain manual filing systems. This right is subject to certain exemptions: Personal Information may be withheld if the information relates to another individual.
Any person who wishes to exercise this right should make the request in writing to braodcast@harefieldchurch.org.
We only keep information as legally required and information that is relevant to the work of the church and charity.
Specifically we retain gift aid declarations and associated paperwork for a minimum of 7 years after the tax year to which they relate.
You can update your personal details and password online.
Harefield Church aims to comply with requests for access to personal information as quickly as possible, but will ensure that it is provided within 30 days of receipt of a completed form unless there is good reason for delay.
In such cases, the reason for delay will be explained in writing to the individual making the request.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.
We will only share your data with third parties outside of the church with your consent.
All Harefield Church staff and volunteers who have access to Personal Data are required to maintain confidentiality of personal information.
There are four exceptional circumstances to the above permitted by law:
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries of complaints please in the first instance contact the Harefield Church by email at broadcast@harefieldchurch.org
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.